Project Management Tools

We've gone through all of them (just don't ask us about them at cocktail parties).


You’ve outgrown Word documents and whiteboards. You want to find a solution to manage your projects.

Most of us will Google “project management tools” to find our solutions.

…But is it that easy? Will you find the best project management solution ranked one? Or will you click on the top paid advertisement?

Whatever solution you land on first, I am pretty confident it won’t fit your needs. Why? Because there are too many project management platforms out there.

When we first started consulting clients five years ago, we were aware of 20 or so project management tools. Today, we’ve collected over 130 project management solutions (131 to be exact) and we went through all of them – just for you.

Our goal is to highlight our top 25, then the rest the project management tools and lastly, our preferred solution. If you want to know the winner, you’ll have to make it to the end.

Here’s our top 25:

Accelo

It’s a good tool, but certain components are overly complex, while others seem too simple. While I’m a personal big fan, it’s difficult to determine who would be the ideal fit for this software.

Accelo’s cloud-based software and operations automation services manage all of your client work in one place, making your business more profitable and you less stressed.

Features:

  • ServOps – all features connected through the cloud
  • Sales – synchronized and intelligent CRM and client database
  • Projects – assign work, track progress and see budgets and profitability in real time
  • Service – combining client requests, ticket tracking, time and expense logging and integrated billing
  • Retainers – flexible contract management

Pros:

  • Numerous additional platform integrations including G-Suite, Office, QuickBooks, Salesforce, Slack, Eventbrite and more.
  • Support for both traditional and agile methodologies (including within the same project)
  • Thorough support ticket features
  • Automated billing and recurring tasks

Cons:

  • Tough to configure manage variable changes within projects
  • Dashboard is too simple
  • High cost per user

Pricing:

  • Plus – $34/user/m (billed annually)
  • Plus – $39/user/m (billed monthly)
  • Premium – $69/user/m (billed annually)
  • Premium – $79/user/m (billed monthly)

Airtable

I really like Airtable. It’s very user-friendly and clean. It’s simple, but has a lot of custom options depending on your needs. If you don’t like spreadsheets you may not like it at first, but they have a number of different view options so you can build it custom to your organization.

Part spreadsheet, part database, and entirely flexible, teams use Airtable to organize their work, their way. When it comes to project management, one size doesn’t fit all. With Airtable, you get a solution that’s completely flexible to your needs. Keep everyone on the same page with everything that matters, all in one place.

Features:

  • Airtable Blocks give you a creative palette of app-like functionality that you can mix and match to create the perfect workflow for your team
  • Flexible collaboration tool for teams, clients, freelancers, proposals, assets and outcomes
  • Marketing and editorial calendar, centralize brand assets and team coordination

Pros:

  • Multiple project management template options
  • Multiple view options – grids, calendars, kanban, gallery and forms
  • Multiple different pricing options including free and custom

Cons:

  • Although they do have a lot of their own templates, it’s not very customizable outside of that
  • Limited access features and roles for outside stakeholders
  • Custom field limitations

Pricing:

  • Free version – $0/user/m
  • Plus – $10/user/month (billed annually)
    • $12/user/month (billed monthly)
  • Pro – $20/users/m (billed annually)
    • $24/users/m (billy monthly)
  • Enterprise – Contact

Asana

Slick interface to manage team projects and tasks. Many may need something more complex, but if you are just getting started with project management tools this is a good one to get your feet wet with and get good some experience.

Asana is the work management platform teams use to stay focused on the goals, projects, and daily tasks that grow business. Asana gives you everything you need to stay in sync, hit deadlines, and reach your goals.

Features:

  • Track progress of marketing campaigns, product launches and company goals
  • Portfolios – monitor project status in real time, reporting features
  • Offers integrations with emails, files, tickets and over 100 other tools

Pros:

  • Not overly complex
  • Strong data sharing and security settings
  • Trusted project templates

Cons:

  • Limited features and high-level views
  • Can’t communicate between tasks and projects in other workspaces
  • Can only assign a task to one person

Pricing:

  • Premium – $9.99/user/m (billed annually)
    • $11.99/user/m (billed monthly)
  • Business – $19.99/user/m (billed annually)
    • $23.99/user/m (billed monthly)
  • Enterprise – contact sales

Basecamp

Basecamp has been around sine 1999, and as a PM platform, since 2004, so they have a lot of experience building their platform and service offerings over the years to establish themselves as one of the most known players in the space. You get a lot of bang for your buck, so if you have a lot of clients that aren’t too complex and want a cost-effective PM tool, Basecamp is certainly one to consider.

Basecamp puts everything you need to get work done in one place. It’s a calm, organized way to manage projects, work with clients, and communicate company-wide.

Features:

  • Message boards, to do lists, calendar, automated check-ins and file storage
  • Client access and sharing options
  • Reporting – deadlines, task and project progress
  • File storage and search options

Pros:

  • Campfire – built-in chat platform
  • Hill charts – shows a unique view of where projects stand
  • Email storage and forwarding
  • Lots of integrations

Cons:

  • Flat cost includes unlimited team members, projects and no limitations
  • One standard view for all projects, not very customizable outside of Hill Charts
  • No invoicing or in-platform time tracking

Pricing:

  • $99/month

Bitrix24

Great tool with CRM and website features. Good support options. Affordable. Strong tool. Probably too sophisticated for the average user, good for large teams.

Dozens of tools for client management, tasks and projects, customer support, internal communications and e-commerce.

Features:

  • Tasks and projects – Gantt, Kanban, time tracking, workload planning, external users and more.
  • Communication – Activity stream, group chat, calendars, workgroups and other collaboration tools
  • Solutions by role, industry, need, tool, size of business

Pros:

  • Contact center – Real time support via social networks, messengers, telephony, email or live chat
  • Website templates and builder
  • CRM – email, text messenger, voice, quotes, invoicing
  • Self-hosted, secure, private cloud, API

Cons:

  • UI and flexibility improvements

Pricing:

  • Cloud
    • Free – $0 (12 users)
    • Plus – $35/m (24 users)
    • Standard – $89/m (50 users)
    • Professional – $179/m (unlimited users)
  • On-premise
    • CRM – $1,490/yr (12 users)
    • Business
      • $2,990/yr (50 users)
      • $4,990/yr (100 users)
      • $8,990/yr (250 users)
      • $14,990/yr (500 users)
    • Enterprise
      • $24,990/yr (1000 users)
      • $44,990/yr (5000 users)
      • $59,990/yr (unlimited users)

ClickUp

ClickUp allows for you to have a high-level view of all of your projects, but also a granular view of individual projects, lists, and tasks. This is the most thorough and cost-effective solution for businesses of all sizes. Lots of custom views, features, and integrations make ClickUp work best for your needs.

The productivity platform. Create. Plan. Organize. Everything.

Features:

  • Multiple intuitive view options – time, list, board and box
  • Customizable task status and assignment bar
  • Create checklists, templates and recurring tasks
  • Email notifications and Google calendar synchronization
  • Time tracking and estimates
  • Team reporting

Pros:

  • Notetaking Chrome extension
  • Over 1,000 integrations including Alexa and Google Assistant
  • Proprietary features – Task tray, assigned comments and /slash commands
  • Active and helpful chat support

Cons:

  • Sometimes can lose track of smaller subtasks

Pricing:

  • Free – $0/m
  • Unlimited – $5/user/m
  • Business – $9/user/m

Function Point

Very expensive per user compared to other tools who do the same for a lot less. Probably not affordable for a small business, but for larger companies a more extensive tool would make more sense.

Gain visibility into projects and budgets with a project management solution built for creative teams.

Features:

  • Project Management – time tracking, task management, gantt charts, dependencies and file sharing
  • Resource Management – team resources view, workload forecast and staff utilization
  • Account & Invoicing – Quickbooks integration, rate and expense tracking, budgeting, profit and loss reports
  • Collaboration – client portals and team communication

Pros:

  • Unlimited customer support
  • Business Intelligence – custom dashboards, forecasting and project ROI

Cons:

  • Fairly expensive per user compared to other tools
  • Not as functional as the name would suggest

Pricing:

  • Starter – $44/user/m (billed annually) (5-9 users)
    • $49/user/m (billed monthly)
  • Standard – $39/user/m (billed annually) (10-29 users)
    • $44/user/m (billed monthly)
  • Pro – $29/user/m (billed annually) (30-49 users)
    • $42/user/m (billed monthly)
  • Enterprise – call for pricing (50+ users)

G Suite

While they don’t overly promote themselves as a project management tool, they have a lot of good PM features and capabilities that many others are based upon. That said, they don’t have some key features like a time tracker or high level project dashboards, so additional integrations would likely be required. Good for one user or small teams, but as teams get larger it gets harder to maintain unless you are a skilled project manager.

G Suite includes all of Google’s tools and features that can be used together as a project management tool.

Features:

  • Sheets – Track, update, and collaborate on project tasks
  • Groups – team communication
  • Calendar – manage project and team schedules
  • Drive – secure file storage and document collaboration

Pros:

  • Includes email, slides, project websites, hangouts (meetings)
  • Integrations and apps

Cons:

  • No time tracking or project dashboards

Pricing:

  • Basic – $5/user/m
  • Business – $10/user/m
  • Enterprise – $25/user/m

Hive

Ability to send forms to outside organizations, clients, or customers is a neat feature. Other than that, it has all the bells and whistles of a standard project management tool.

Powerful project management and collaboration software for fast moving teams.

Features:

  • Planning – project layouts with, summary views, action templates
  • Execution – action cards, action list, forms
  • Communicate – group chats, turn notes into tasks, file sharing
  • Monitoring – AI and machine learned analytics, resource allocation, time tracking

Pros:

  • Numerous features, integrations, apps and templates
  • Lots of new features in pipeline

Cons:

  • App bugs
  • No high-level dashboard

Pricing:

  • Professional – $12/user/m
  • Enterprise – contact for pricing

Jira Core (Atlassian)

Solid, affordable project management tool. Jira through Atlassian offers numerous other more specific project management products.

See all project information at a glance with Jira Core. Manage your projects and keep your team organized.

Features:

  • Manage Projects – drag and drop workflow
  • Monitor Details – task management, notifications
  • Measure Performance – tasks in progress, overwork, custom dashboards

Pros:

  • Templates for marketing, operations, HR, legal, and finance industries
  • Power search tool
  • Core Cloud with additional features – boards, mobile app
  • Other solutions:
    • Jira Software – project and issue tracking
    • Jira Service Desk – IT and customer service
    • Jira Ops – incident management
    • Statuspage – incident communication
    • Opsgenie – alerting and on-call management
    • Confluence – document collaboration
    • Trello – collaborate visually
    • Bitbucket – Git code management
    • Sourcetree – Git and Mercurial desktop client
    • Bamboo – integration and release management

Cons:

  • Lack of deep reporting
  • Complicated and difficult to learn

Pricing:

  • $10/m – up to 10 users
  • $5/user/m – 11-100 users
  • See calculator for pricing – 101+ users

Krow Enterprise PSA

Built native on Salesforce so some good integration features there. But if you don’t have Salesforce, then it’s just another basic project management tool. Pretty pricey per user.

Professional services automation built 100% native on Salesforce.

Features:

  • Manage projects
  • Track time
  • Plan and schedule – workload utilization
  • Accounting – Invoice and pay clients and vendors

Pros:

  • Salesforce required, but offers added benefits
  • Application integrations

Cons:

  • Long implementation, weak onboarding

Pricing:

  • Team Edition – $25/user/m (billed annually)
  • Enterprise Edition – $40/user/m (billed annually)

Mavenlink

Just another project management cool. Claim to fame is they are the most installed project management app in the G Suite Marketplace.

Connect your people, projects, and profits on the modern software platform designed for services organizations.

Features:

  • Team collaboration – dashboard, workspaces, proofing, permissions
  • Project management – task management, Gantt charts, templates
  • Project accounting – time and expense tracking, budgeting, invoicing
  • Resource planning – allocation, forecasting

Pros:

  • Strong integrations with Google
  • Business intelligence – analytics, report templates and custom options, data visualization

Cons:

  • Challenging interface
  • Limited app features

Pricing:

  • Enterprise – contact for pricing
  • Premier – contact for pricing
  • Professional – $39/user/m
  • Teams – $19/m (5 users)

Monday (formerly DaPulse)

Neat, modern, and user-friendly tool. One of the more popular tools on the market. Works well for teams of all sizes, but not the most feature-rich tool out there.

Plan. Organize. Track. In one visual, collaborative space. A new way to manage.

Features:

  • Team project templates and customization
  • Collaboration – conversations, files, checklists, notes, etc
  • High-level Kanban, timeline, and calendar views

Pros:

  • Unique map view
  • App and integrations
  • New features in pipeline
  • Trusted by large brands, lots of reviews and high ratings

Cons:

  • Can get expensive
  • Can’t edit PDF’s
  • Limited customizability

Pricing:

  • *Package pricing varies per # of users
  • *Offer monthly and two-year packages as well
  • Basic – $25/m (billed annually)
  • Standard – $39/m (billed annually)
  • Pro – $59/m (billed annually)
  • Enterprise – $118/m (billed annually)

Notion

Good tool, but missing some features that that would eliminate all other tools. When using I found myself still needing to reference Google docs or files on my computer and other tools. Good for note storage and wiki/reference creation.

Write, plan, collaborate, and get organized. Notion is all you need — in one tool.

Features:

  • Keeps all notes and documents in one place
  • Turn notes into a knowledge base and reference
  • Create and assign tasks and projects
  • Create spreadsheets, documents, databased, and other templated work

Pros:

  • Easily customizable
  • Visual layout
  • Affordable
  • Web access, desktop app, mobile app

Cons:

  • Grammar tools don’t function well
  • Still will require other tools for full project management
  • No time tracking or utilization features

Pricing:

  • Free – $0
  • Personal – $4/m (one user only)
  • Team – $8/user/m
  • Enterprise – $16/user/m

ProofHub

Lots of features, and more coming with ProofHub+ which is in beta testing. Ultimate plan offers unlimited users and projects.

With ProofHub, your teams, clients and all the project communication stays in one place. There’s no need of investing in too many different tools to run your business. Our project management software makes it easy to create plans, collaborate with teams and clients, keep things organized and deliver projects on time.

Features:

  • Document proofing, custom permissions, white-labeling
  • Task management, workflow boards, reporting
  • Time tracking, chat discussions, calendar management
  • File storage, templates, notes, and project manager oversight
  • Integrations, activity log, email sync, advanced search

Pros:

  • Makes task-management less stressful for teams
  • Have a mobile app for iOS and Android users.
  • See visual pictures of projects with Gantt charts
  • Saves time during the feedback-sharing process with online proofing software
  • Multilingual
  • Restrict IP access

Cons:

  • Slow load time and reported bugs
  • Limited budgets and finance tools

Pricing:

  • Ultimate Control – $89/m (billed annually)
    • $99/m (billed monthly)
  • Essential – $45/m (billed annually)
    • $50/m (billed monthly)

QuickBase

Big differentiator for Quick Base is how customizable it is, and the ability to link up different modules to work together. Will take a more advanced mind to properly set up all of the customizability. When set up properly it is a powerful and useful tool.

Description:

The power to customize is in your hands. Unlike other systems that force you to align your business process or project with the application, their cloud-based project management software can be easily molded to fit your exact business needs, without coding or IT support.

Features:

  • Project visibility, dashboards, oversight and analytics
  • Team collaboration, file storage, permissions, timelines and task assignments
  • Workflow automation

Pros:

  • Highly customizable
  • Ticketing features
  • Create templates and linked databases
  • Centralized data – ability to store and organize all customer and internal information
  • Integrations and add-ons

Cons:

  • Not the most visually appealing tool
  • Difficult to learn to custom build
  • Very expensive

Pricing:

  • Premier – $500/m (billed annually)
  • Platform – $1,600/m (billed annually)
  • Enterprise – contact for pricing

Redbooth

Nice video chat feature and custom options, but overall just like most other project management tools.

Redbooth helps teams manage tasks and communication so projects gets completed faster and easier.

Features:

  • Dashboards, Kanban project boards, gantt charts, task transparency, timelines
  • Detailed productivity reports
  • Project templates

Pros:

  • HD Video meeting feature powered by Zoom
  • API access and integrations
  • Affordable pricing

Cons:

  • Reported glitches

Pricing:

  • Pro – $9/user/m
  • Business – $15/user/m
  • Enterprise – Contact for pricing

Samepage

Offer a free version with unlimited users which actually offers a good amount of their features. Paid versions have extra add-ons. Lots of positive reviews online. I really like this platform.

With online collaborative tools including team chat, video conferencing, task management, file sharing, real-time document collaboration, and more, Samepage is helping teams of all sizes manage projects and get more done in a single easy-to-use collaborative workspace.

Features:

  • Communication – chat, messaging, history, video/voice calls, screen sharing, emojis
  • Content management – team pages, change tracker, image/file storage, diagrams, surveys, maps, code, sharing, file storage
  • Task management, calendars, notifications
  • Customer support

Pros:

  • Thorough content and file storage/management features
  • Teams and people – many different permission and access levels, admin tools
  • Multi-language support
  • Desktop and mobile apps, integrations

Cons:

  • Navigation bugs

Pricing:

  • Free – $0/m
  • Pro & Enterprise – $7/user/m (billed annually)

Scoro

Nice CRM feature to go with project management tools. Can be expensive for larger teams. Flexible and thorough PM features.

Scoro helps to plan your team’s time and projects, manage your clients, send invoices, and keep track of your business results.

Features:

  • Real-time oversight and automated reports
  • DropBox, Mailchimp, Outlook, and more integrations
  • Projects, clients, and teams all in one place
  • Organize every aspect of your business with a seamless workflow

Pros:

  • CRM and Quoting feature – contacts overview and sorting, sales funnel visuals, emails
  • Strong invoicing features
  • Detailed, flexible, customizable and agile

Cons:

  • Not cheap per user and they have 5 user minimums
  • Difficult to onboard and understand at first

Pricing:

  • Essential – $26/user/m (billed annually)
    • $28/user/m (billed monthly)
  • Work Hub – $37/user/m (billed annually)
    • $42/user/m (billed monthly)
  • Sales Hub – $37/user/m (billed annually)
    • $42/user/m (billed monthly)
  • Business Hub – $61/user/m (billed annually)
    • $68/user/m (billed monthly)

Smartsheet

Strong project management tool with many unique view options that can be used across various industries. Capable and robust.

Move ideas to impact, fast, with the leading work execution platform built to plan, capture, manage, automate, and report on work — at scale.

Features:

  • File storage, portals, reminders and notifications, sharing
  • Forms, update requests, activity log, filters
  • Resource management, critical path, linking
  • Reporting

Pros:

  • View options – dashboards, cards, calendar, Gantt, portals
  • Mobile friendly
  • API access, formulas, integrations, cloud based

Cons:

  • Dated interface
  • No real time document updates

Pricing:

  • Standard
    • Individual – $14/m
    • Business – $25/m
  • Enterprise
    • Enterprise – contact for pricing
    • Premier – contact for pricing

Teamwork

One of the most robust and trusted tools on the market. Very user friendly and feature-rich. No interface and use issues.

Three world-class individual products that can also work together to streamline your business. For the project management power user, Teamwork Projects has everything you need to track a project from start to finish. The flexibility, combined with the intuitive features the app offers mean your team will not only become better collaborators but they will massively increase their productivity on a daily basis.

Features:

  • Projects – categories, overview, roles, file storage, assignments, time tracking, milestones,
  • Desk – customer help desk
  • Chat – slack alternative
  • Billing/invoicing

Pros:

  • 3 products combined into one
  • Specialized for marketing, creative, software, and support teams
  • Secure EU hosting
  • Integrations – apps, calendar, email, customizations
  • Notebooks

Cons:

  • Navigation to different sections can be difficult and time-consuming

Pricing:

  • Projects
    • Free – $0/m (5 users) (billed annually)
    • Pro – $9/user/m (billed annually)
      • $11.25/user/m (billed monthly)
    • Premium – $15/user/m (billed annually)
      • $18.75/user/m (billed monthly)
    • Enterprise – contact (billed annually)
  • Desk
    • Starter – $7/agent/m (billed annually)
      • $8.75/agent/m (billed monthly)
    • Plus – $13/agent/m (billed annually)
      • $16.25/agent/m (billed monthly)
    • Pro – $25/agent/m (billed annually)
      • $31.25/agent/m (billed monthly)
    • Enterprise – contact (billed annually)
  • Chat – Free

Trello

One of the most popular tools at an affordable price. Has limited capabilities to other popular tools. Not all-inclusive and will require other platforms.

Trello lets you work more collaboratively and get more done. Trello’s boards, lists, and cards enable you to organize and prioritize your projects in a fun, flexible and rewarding way.

Features:

  • Cards – team collaboration, high level views, lists, project and task status, notifications, workflow management
  • Apps for iPhone, iPad, Android phones, tablets, watches, and Kindle Fire tablets

Pros:

  • Power ups/integrations/API access
  • Trello gold/business class – extra features
  • Easy to use and user-friendly

Cons:

  • Limited capabilities.

Pricing:

  • Free – $0/user/m
  • Business Class – $9.99/user/m

Workfront

I am very impressed with Workfront. They’ve got all the bells and whistles of a complete project management tool, with integrations including 2 of their own native tools. One of the most reviewed and trusted tools. Best suited for large teams/organizations.

Workfront is your one-stop shop for automating processes, enabling cross-team collaboration, and prioritizing work so your team can deliver their best work on time, every time.

Features:

  • Project management – assignments, templates and portfolio
  • Demand management – custom forms, automation and approvals
  • Portfolio planning – optimizer and scorecards
  • Resource management – scheduling and planning
  • Review and approve – documents, approvals, version control, interactive and digital media
  • Reporting – dashboards, timesheets, custom, utilization

Pros:

  • AI powered resource management
  • Mobile apps
  • Native Integrations
    • Workfront Fusion – 150 code-free integrations
    • Workfront Digital Asset Management – managing and delivering content

Cons:

  • Hard to get pricing info without setting up a demo
  • Complex tool – steep learning curve

Pricing:

  • Team – single team (contact for pricing)
  • Pro – one department (contact for pricing)
  • Business – up to 10 departments (contact for pricing)
  • Enterprise – entire enterprise (contact for pricing)

Wrike

Another strong tool with a powerful suite of add-ons. Functionality for teams of all sizes, but lots of tools best suited for medium to large sized teams.

Cloud-based collaboration and project management software that scales across teams in any business.

Features:

  • Creating – projects, folders, tasks and subtasks, forms, requests, file management, editing and automation
  • Planning – Gantt charts, resource management, time tracking/budgeting, templates
  • Collaboration – communication, calendars, proofing/approvals, email sync
  • Dashboard/Reporting – project and team level

Pros:

  • Training deployment and feature add-ons
    • Wrike Resource
    • Wrike Proof
    • Wrike Lock
    • Write Publish
  • App, API access, and other integrations
  • Helpful E-book, webinars and blog posts
  • Extensive support

Cons:

  • Takes time to learn how to use

Pricing:

  • Free – $0/m (5 users)
  • Professional – $9.80/user/m (5-15 users)
  • Business – $24.80/user/m (5-200 users)
  • Marketers – contact for pricing (5-unlimited users)
  • Enterprise – contact for pricing (5-unlimited users)

Zoho Projects

Very extensive and powerful tool with extra features. Best for large teams. Can do just about anything. Most plans have unlimited projects but need to pay for more users past a certain point, but not at a crazy price.

Plan, track, and collaborate using the preferred project management software of more than a million businesses.

Features:

  • One stop shop for creation, collaboration and communication
  • Strong file management
  • Kanban view and Gantt chart oversight
  • Time tracking, invoicing, scheduling

Pros:

  • Additional integrations with their own tools including ZOHO CRM, Bug Tracker, Orchestly, Analytics, and Sprints (agile PM tool)
  • Task dependency settings

Cons:

  • Overwhelming for a small business

Pricing:

  • Free – $0/m
    • 5 users, 2 projects
  • Standard – $20/month (billed annually)
    • 10 users
  • Express – $40/month (billed annually)
    • 15 users – $2/additional user/m
  • Premium – $85/month (billed annually)
    • 20 users – $3/additional user/m
  • Enterprise – $125/month (billed annually)
    • 25 users – $4/additional user/m

106 More Project Management Tools

Some of these may be right for you, even if they weren't our personal favorite.


After laboring through this enormous list (it’s not even all of them!) we did pick our absolute favorites, but that doesn’t mean that these others don’t have their own value.

You or your expert consultant will have to decide which one is the perfect match for your business.

Here’s the rest:

10,000ft

Overall, 10,000ft seems like a helpful resource for small businesses who may have never used a project management tool before and are looking to take a step in the right direction. For larger companies who have used other tools in the past, they might need a more complex and advanced tool.

10,000ft is a high-level project management software built for modern teams. They provide your organization with the clarity and insight it needs to look ahead, avoid pitfalls and plan for growth.

Features:

  • Resource management and planning, team scheduling and forecasting staffing needs
  • Flexible project planning, scheduling and forecasting tools to keep team aligned
  • Time Tracking tools including timesheets, budget, expenses and mobile capabilities
  • Robust reporting, utilization reporting, visual dashboards and custom reports

Pros:

  • Time tracking feature lets you set time estimates for projects and tasks and the ability to track time through mobile
  • Effective for managing day-to-day project workflows
  • Helpful to show if a staff member or entire company workload is too low or high
  • User-friendly interface and layout

Cons:

  • Not as detailed or complex as other tools
  • Overall has limited features

Pricing:

  • Basic – $1,200/yr or $150/m
  • Pro – $2,400/yr or $250/m
  • Enterprise – Contact
  • Pilot – $1,500 (90-day guided program)

Act-On

Lots of unique social, website and email automation features, but not a true project management platform. If you use this would still need another PM tool for tracking time, deadlines and tasks. Also pretty pricey and you have to pay extra for additional support.

Act-On enables marketers to make sense of all the digital breadcrumbs. With Act-On, you’ll be able to better track, score, measure, connect, learn and adapt your marketing efforts to individual buyer journeys.

Features:

  • Inbound marketing – easy landing pages along with social and website activity
  • Outbound marketing – automated nurture and scoring templates, segmentation and CRM data analysis
  • Sales effectiveness – identify hot prospects, lead engagement and follow-ups, targeted account selling
  • Marketing ROI – in-app analytics, data access and content sharing templates

Pros:

  • Lots of social, SEO, website and email analytical tools and features that make it so you don’t have to check a million other places
  • Useful email and sales automation features
  • Thorough platform integration ecosystem

Cons:

  • Expensive
  • Nothing about tracking time and assigning tasks or projects
  • Limited support access unless you pay for extra packages
  • Slow load times

Pricing:

  • Professional – $900/m (billed annually)
  • Enterprise – $2000/m (billed annually)
  • Fast-Track Onboarding available for $5,000
  • Silver support – included on all packages
  • Gold support – $6,000/yr
  • Platinum support – $15,000/yr

Active Collab

Simple, yet effective tool for basic project management. Good add-ons for billing and invoicing, all at a pretty affordable price.

ActiveCollab is a project management software that gives you complete control over your work.

Features:

  • Plan & Organize – know when all stages of a project are due and see all status updates
  • Communicate & Collaborate – get updates, share feedback and move forward with project items
  • Track & Monitor – focus on top priorities, set time estimates and predict the outcome of your projects
  • Get Paid – track billable hours, create invoices and send them out to clients

Pros:

  • Helps hold team accountable with flexible task assignment features and reporting
  • Unified time tracking and billing systems with various integrations
  • 3rd-party integrations
  • Been around for over 10 years

Cons:

  • Very simple and limited feature and sorting selection.
  • Not very flexible or customizable

Pricing:

  • $7/m per member (billed monthly)
    • Get paid bundle – $2.5/m per member
  • $7/m per member (billed annually)
    • Get paid bundle – $2/m per member

ADEACA

If you fit their target demographic, they will work very closely with you to best implement their software into your business. They have very extensive features and if you have the bandwidth and resources to work with a tool at this level, it should be an option to consider.

Through innovation and Microsoft technology, ADEACA helps help project-based companies become more agile and achieve better outcomes. They serve mid-market companies (100 to 3000 employees) that deliver goods and services to customers through projects. ADEACA helps you standardize and integrate your processes and data to bring you real-time insight and better collaboration so you can deliver more projects on time and within budget.

Features:

  • Solution Architecture – simplify project governance, standardize processes and integrate data, infrastructure installation, customization and configuration and time management
  • System Implementation – define project goals, timelines, deliverables, and team roles along with custom configuration and integration, testing and training and pushing products live
  • Change Management – project business automation, team building and training

Pros:

  • Eliminates guesswork and bias through data analysis and real-time data
  • Offer data migration from past systems
  • Various Microsoft integrations including Dynamics 360, Office, Azure and more

Cons:

  • Only for mid-size businesses
  • Lots of different features that might be overwhelming to some
  • Limited online reviews

Pricing:

  • $55 per user/month – Includes Microsoft Dynamics 365 Enterprise Cloud ERP – Minimum subscription is 250 users
  • Contact for additional pricing

Admation

Approval processes might seem overcomplicated, but that might be necessary for those who require the tool. They have carved out some specific niches that their product is recommended for.

Admation offers approval workflow & project management software for marketing teams and advertising agencies. It helps improve marketing & approval processes through innovative software solutions

Features:

  • Project management – document storage, task automation and team collaboration
  • Resource management – manage budgets, task management, time tracking and resource allocation
  • Online proofing and approval workflow – revision management, streamlined approval dashboard and levels, change display and collaboration
  • Marketing asset management – ad storage, brand asset storage, permission management, audit trail, accessibility and sorting

Pros:

  • Helpful for marketing teams, production teams, agencies, and legal teams
  • Thorough and flexible content approval and permission features

Cons:

  • Lots of steps for simple tasks that make it overcomplicated
  • Does not list any integrations
  • Reported interface bugs

Pricing:

  • Contact for pricing

Advantage

Very useful and specific for digital agencies by an agency themselves. Overall lots of very useful and necessary project management features.

Whether you’re a digital, marketing, full service or in-house agency, Advantage will help run your agency with real-time information. Advantage’s ad agency software is constantly updated with new and enhanced features to help your agency reach its optimum potential.

Features:

  • Mobile and web-based service workspace
  • Process management and project production – scheduling, timelines and Gantt charts
  • Collaboration – alerts, file sharing, creative proofing and chat
  • CRM – manage and track communications
  • Ad Agency Accounting – budgeting and forecasting, accounting, invoicing and billing, financial reporting
  • Media management – planning, buying, analytics, reporting and research

Pros:

  • Offer a lot of additional training, support and resources through their agency to help you move over to Advantage and set it up in the best way possible for your business.
  • Client collaboration portal feature
  • High-level executive dashboard – includes income and performance

Cons:

  • Not many reviews or feedback online
  • Lots of details and features, but they say “A Jack of all trades is a master of none” – not saying that is the case, but something to consider

Pricing:

  • Contact for pricing

Aha!

Two similar platforms with unique applications for products and marketers. Has some good basic project management features.

Product roadmap and marketing planning software. Roadmap and build products customers love. Launch breakthrough marketing campaigns.

Features:

  • Aha! for Product – roadmap and build products
    • Strategy, features and roadmaps
    • Analytics
  • Aha! for Marketing – launch marketing campaigns
    • Schedules, activities and reports
    • Reports

Pros:

  • Marketing and development Integrations
  • Rest API
  • Notebooks

Cons:

  • Messy reporting/exporting
  • Complicated interface

Pricing:

  • For both Product and Marketing:
    • Startup – contact for pricing
    • Premium – $59/user/m (billed annually)
      • $74/user/m (billed monthly)
    • Enterprise – $99/product owner or contributor/m (billed annually)
      • $124/user/m (billed monthly)
    • Enterprise+ – $149/product owner or contributor/m (billed annually)

airfocus

Good tool for prioritization where it has more features than most, but overall compared to most PM tools it is limited on its own. Would require other tools and integrations to be effective for bigger teams.

Use airfocus to prioritize your projects and features to build more effective roadmaps. Get everyone aligned and the right stuff done.

Features:

  • Project roadmap – Kanban board and Gantt charts
  • Project templates

Pros:

  • Integrations
  • Prioritization Wizard
  • Email and live chat support
  • Security

Cons:

  • Lacking overall features

Pricing:

  • Starter – $19/m (one user) (billed annualy)
  • Team – $39/user/m (billed annualy)

Align

Good PM tool for small and medium sized businesses. Have some cool feature of their own such as the one page strategy plan and eNPS, which are cool, but don’t seem too valuable to me.

Growth management software gets companies and their teams on the same page, so they stay focused on the things that matter.

Features:

  • Daily and weekly huddles for communication
  • Priority management
  • Project performance insights dashboard
  • White labeled reporting

Pros:

  • One page strategic plan – company goals and initiatives
  • Employee Net Promoter Score (eNPS) – employee satisfaction
  • Align Sandbox – fully developed and populated account

Cons:

  • No huddle sorting after they are uploaded

Pricing:

  • $10/user/m (billed annually)
  • $12/user/m (billed monthly)

Apollo

Good PM tool with time tracking, file storage and CRM components.

Prioritize tasks, organize projects, keep your team on the same page. Apollo is a reliable Project and Contact Management Software.

Features:

  • Project management – Gantt charts, templates, archiving, task lists, categorization, milestones
  • Contacts – storage, search, tagging, exporting, emails, tracking, messaging
  • Time tracking and billing
  • File management

Pros:

  • Image and PDF proofing
  • Calendar and email integrations
  • API/integrations

Cons:

Pricing:

  • Solo – $14/m
  • Basic – $23/m
  • Plus – $48/m
  • Premium – $98/m
  • Max – $148/m
  • Custom – contact for pricing

Archmule

Limited overall features compared to some of the more robust tools. Simple project management features. Good tool if you are new to the PM game and don’t have a lot to spend.

Archmule is a collaboration platform inspired by the way we live and work. From personal to business life, you can organise your work, collaborate with others in real-time and get connected with thousands of people in one network.

Features:

  • Public and private projects
  • High-level overview and workflow management
  • Task cards – files, deadlines, assignees, commenting, labeling
  • Calendar view

Pros:

  • Communication app integrations
  • API in pipeline
  • Can see other public project examples on site

Cons:

  • Limited features

Pricing:

  • Free – €0
  • Premium – €7/m (billed annually)
    • €9/m (billed monthly)

Avaza

Avaza offers very strong project management features. Mostly positive feedback online. Good for small to mid-sized companies looking for project management.

Stop juggling multiple apps, subscriptions & spreadsheets. Avaza is the seamless, productive platform teams use to collaborate on projects, schedule resources, track time, manage expenses & invoice customers.

Features:

  • Powerful task management – create, manage, tag and organize tasks, multiple view options and track progress
  • Team collaboration – discuss, collaborate and share
  • Team management – role-based security levels, time-based billing and customer collaboration
  • Integrated workflows – estimates to projects, tracking time and expenses, invoicing
  • Reporting – flexible billing and budgeting, task list reports

Pros:

  • Additional features – timesheets, invoicing, expenses and integrations
  • Smart email integration – turn emails into tasks
  • Automation – templates, calendar sync and recurring tasks
  • Strong and helpful customer support team

Cons:

  • Limited reporting features
  • Difficult to track historical data

Pricing:

  • Free – $0/m
  • Startup – $9.95/m
  • Basic – $19.95/m
  • Business – $39.95/m

Bearbook

Good tool. Not cluttered and messy. Has all the standard PM features with some additional ones on the way.

Software to simplify your business workflow.

Features:

  • Project management and team collaboration
  • Time tracking
  • Document and file storage
  • Invoicing and payments

Pros:

  • Additional accounting and CRM features. Payroll coming soon.
  • Client Portal
  • Mobile apps

Cons:

  • No API/integrations
  • Not much about user experience online

Pricing:

  • Basic – Free
  • Agency – $5/user/m
  • Enterprise – contact for pricing

BigTime

Much more than just a project management tool, but has all the key features you’d expect from one. Features that may sound complicated are very user-friendly.

Get time & expense tracking, WIP management, billing & invoicing, task & workflow management and more. All in a single integrated system designed to increase your profit margins.

Features:

  • Budgeting and task tracking
  • Gantt charts – timelines and deliverables
  • Review and approval workflow
  • Due dates and workflow management
  • Resource allocation and project staffing

Pros:

  • Extensive list of features that extends beyond PM tools
  • DCAA compliant timekeeping
  • Integration with some of the top CRM tools
  • Offer consulting services and product training
  • Cost per user goes down the more users you have

Cons:

  • Complicated terminology
  • Invoice limitations

Pricing:

  • Express – $5.95/m (billed annually)
  • Pro – $17/m (billed annually)
  • Premier – $28.90/m (billed annually)

Braid

Simple PM tool that integrates into G-Suite products. I actually think this can be pretty good for individual users and small teams. Would need more features to compare to most other project management tools though.

Braid lets you feel amazing more often by eliminating context switches, scattered information, and status reports. Braid is built into the tools you already use – Gmail, Google Calendar, and Slack – so you can stay focused on the task at hand instead of bouncing around from wikis to email to notebooks to whatever else to save and share your work.

Features:

  • Project workflow feed – tasks, team members, note storage, deadlines

Pros:

  • Built for marketing, consulting and PR firms
  • Calendar and email integration

Cons:

  • Still in beta testing
  • Limited to Gmail and Slack integrations

Pricing:

  • Free while they are in Beta testing
  • Individual – $29/m
  • Team – $99/m (5 team members)
  • Office – $950/m (50 team members)

Breeze

Decent tool with plan options for freelancers to large businesses, and everyone in between. Thorough service offerings and there is nothing they can’t do.

Breeze is a simple project management tool that teams use to plan, track and organize their work.

Features:

  • Boards, tasks, and lists – tagging and sorting features, files, custom fields, to do lists, progress
  • Time tracking, estimates, and budgets
  • Discussions and conversations – tagging, reactions, file sharing, email replies
  • Activity stream and notifications, email configuration, client sharing
  • Dashboard and reporting, mobile app, intregrations

Pros:

  • Task lists allow for custom fields and information
  • Very affordable for what you get

Cons:

  • Limited integrations
  • Reports don’t download to PDF

Pricing:

  • Freelancers – $29/m
  • Small Business – $59/m
  • Large Team – $129/m
  • Enterprise – $249/m

Brightpod

Not a bad tool, but I think they use a lot of big words to make it seem like more than it really is. For example, when I first saw the editorial calendar and mentions of social, I thought it was an actual social content scheduler and approval portal. That is not the case.

Web-based project management & time tracking software for digital marketing & creative teams. Takes the chaos out of marketing collaboration & planning.

Features:

  • Project Pods, tasks and task lists, templated workflows
  • Editorial Calendar, worklist prioritization, time tracking, insights and reporting, file storage and asset management

Pros:

  • Capture and track requests through email and other tool integration
  • SSL data security
  • Get one month free if you sign up for a yearly plan

Cons:

  • Pro plan does not offer time tracking
  • Limited CRM integrations. Nothing with invoicing and billing.

Pricing:

  • Professional – $29/m
  • Studio – $59/m
  • Agency – $99/m
  • Agency Plus – $199/m

Celoxis

Robust tool with all the key features that PM teams will need. For anything they don’t have, they offer integrations, API, and server access to make it a complete tool for teams of all sizes.

Streamline your Projects, People and Processes using the world’s most adopted project management solution.

Features:

  • Project request tracking and project planning
  • Resource management and utilization
  • Portfolio and KPI management, reporting and dashboards
  • Team and client collaboration – discussion, file storage, calendar

Pros:

  • Integrations/API
  • Project accounting feature
  • Time and expense tracking
  • Free client portals
  • Custom workflow apps
  • Mobile optimized, multi-lingual

Cons:

  • Costly for small teams
  • User-friendliness and responsiveness

Pricing:

  • Cloud
    • $25/user/m (min 5 users) (billed monthly)
    • $22.5/user/m (min 5 users) (billed annually)
    • $21.25/user/m (min 5 users) (billed 2 yearly)
  • On-Premise (server installation)
    • $450/user (min 5 users) (billed once)

Clarizen

As mentioned above, their website is very vague. There is a lot about how it can help your business be more efficient and productive, but not much on how exactly they can do that and what primary features they offer. Feels like they are hiding something…

Move your enterprise forward with Clarizen’s cloud-based project management software. With business agility, progress is clear. Designed to empower your project teams to deliver greater ROI on reduced timelines.

Features:

  • Configurable workflow, automated and repeatable processes
  • In-context collaboration and shared resources
  • Data analysis and reporting

Pros:

  • Timesheet reporting AI
  • Customer webinars
  • Customizable interface – fields, actions, pages, panels and objects
  • Unlimited projects
  • 24/7/365 phone support

Cons:

  • Website is very vague and not specific about actual platform functionality
  • No time tracking

Pricing:

  • Enterprise – request pricing
  • Unlimited – request pricing

Clinked

Great for white labeling and customization of documents and client portals. Has standard project management features with some of their own unique variations.

Clinked is a great project management tool for organising tasks, monitoring progress and achieving objectives within your business.

Features:

  • Event calendars, group notes, audit trails
  • Online document storage, sharing and editing and file management
  • Task management and activity streams

Pros:

  • Accounting solutions
  • White labeling
  • Virtual data room
  • Intranet software

Cons:

  • No integrations

Pricing:

  • Starter – $83/m (billed annually)
  • Collaboration – $209/m (billed annually)
  • Premium – $416/m (billed annually)
  • Enterprise – contact for pricing

Clubhouse

Creative naming structure – not just projects and tasks – which is not necessarily a bad thing. I think it’s unique, but may confuse some. Other than that, it’s a little limited compared to some of the more robust project management tools.

Project management platform for software development that brings everyone on every team together to build better products.

Features:

  • Stories – task, chore, feature builds, milestones, epics
  • Kanban boards
  • Tracking and reporting

Pros:

  • API developer access
  • Integrations
  • Blog resource

Cons:

  • Different verbiage/naming conventions

Pricing:

  • Small – $8.33/m (1-10 users)
  • Standard – $8.50/user/m (11+ users)
  • Enterprise – contact for pricing

Coda

This tool is good as a Wiki or for document management. It confuses me that it is so customizable, but seems very basic as well. They do have a lot of project management app templates that could be helpful. I’m just not sure who I can see using this.

Coda is a new doc that grows with your ideas. People have made Coda docs that do everything from launch products, to scale small businesses, to help them study for tests.

Features:

  • Documents
  • Database/spreadsheets

Pros:

  • Building blocks (buttons and packs) to create other project management tool features
  • Mobile app/view

Cons:

  • Complicated to understand and set up

Pricing:

  • Free for all

ConnectWise Manage

Very robust tool by ConnectWise, who has 5 other management products in their arsenal, so clearly they are doing something right. Best suited for experienced project management tool users as there is a lot of depth and through features.

Formerly known simply as ConnectWise, ConnectWise Manage is still the same business management solution 100,000+ technology solution providers rely on to run a tightly unified business. Now simplifying their software under one company means you have one team backing your business end-to-end, every step of your journey.

Features:

  • Error-proof ticketing, documentation, and clear communication
  • Powerful reporting and informative dashboards
  • Accurate invoicing and billing
  • Time tracking and projections
  • Resource scheduling and assignments

Pros:

  • Additional tools through ConnectWise
    • Automate – robust remote monitoring and management
    • Sell – professional quote and proposal automation
    • Control – lightning-fast secure remote control
    • Unite – Unified cloud billing and management
  • Meeting scheduler
  • Stopwatch time tracking
  • Ability to turn a new sales opportunity into an immediate project

Cons:

  • Complicated and limited reporting
  • Hard to get support help with complex issues

Pricing:

  • Basic
  • Standard
  • Premium